Reports - Printing Labels

Printing Labels on Assetbots 

Assetbots allows you to easily create and print professional-looking labels for your assets, improving organization and identification. Here's a comprehensive guide on printing labels within Assetbots: 

Accessing the Label Printing Feature: 

1. Navigate to Reports: Locate the "Reports" section on the left side of your Assetbots homepage. 
2. Select Labels: Within the Reports section, click on the option labeled "Labels." This will open the label printing interface. 

Setting Up Your Labels: 

• Template Selection: Locate the "Setup" section. Within this section, you'll find a dropdown menu labeled "Template." Click on this dropdown to reveal a variety of label templates.  
• Tag Type: The two options here are “QR Codes” and “Barcordes.” QR codes encode either asset tag IDs or links but are not scannable by some external barcode scanners. Barcodes encode asset tag IDs that can be scanned by almost any scanner. 
• QR Code Tag Mode (if applicable): The two options here are “Assetbots scanner” and “Default camera app.” Assetbots scanners are simple QR codes for reliable scanning, but only compatible with Assetbot’ scanner. Default camera apps are more complex QR codes, but compatible with most camera apps. 
• Select Assets to Print Labels: “Existing Assets” will allow you to print assets already saved in Assetbots. “New Assets” generates tags for new assets by selecting a category. “People” allows you to choose people from your Assetbots directory. 
  • If “People” is selected, you must complete the “Tag ID field” by choosing one of these options: 
    • Name 
    • Job Title 
    • Email 
• Skip Used Labels (optional): Reuse label sheets by skipping already printed labels 

Once you have completed the steps above click the “NEXT” button. 

Specifying Print Criteria for Existing Assets: 

• Selecting Assets: Choose which assets you want labels printed. You can select all assets, select assets displayed on the current page, scan your existing asset, or utilize filters to narrow down the selection. 
• Customizing Label Text on the Text Tab (Optional): The "Text" tab allows you to customize up to three lines of text that will be displayed on your labels. This provides an additional way to personalize your asset labels.  

Specifying Print Criteria for New Assets: 

• Selecting Category (optional): Choose which category you want labels printed for. You can select from an existing category, add a new category, or leave the option blank. 
  • If you leave the category field blank you will need to select: 
    • ID Style: “Random” generates tags with random letters and numbers. “Sequence” generates sequential tag numbers. “Manual” allows you to manually enter your tags (one tag ID per line up to 1,000 lines) 
    • Prefix (Optional) 
    • Suffix (Optional) 
• Customizing Label Text on the Text Tab (Optional): The"Text" tab allows you to customize up to three lines of text that will be displayed on your labels. This provides an additional way to personalize your asset labels. 

Specifying Print Criteria for People: 

• Selecting People: Choose which people you want labels printed for. You can select all people, individual select people by clicking the checkboxes, or utilize label filters to narrow down the selection. 
• Customizing Label Text on the Text Tab (Optional): The "Text" tab allows you to customize up to three lines of text that will be displayed on your labels. This provides an additional way to personalize your asset labels. 

Printing Tips: 

• Print Settings: For optimal label alignment, ensure your printer settings are set to "0" margins and 100% scale. Consult your printer's user guide for specific instructions on adjusting these settings. 
• Preview Labels to be Printed: Scroll to the bottom of your setup page to preview the labels to be printed 
• Buy Labels: In the setup and preview sections you will find links to purchase the labels based on the template that you have selected 
• Print from Asset Detail Page: Click on the three-dot menu at the top of the asset detail page. Select print label to be taken to the print label setup page.
• Print from Assets List: To print labels directly from the "Assets" list click on the assets you would like to print a label for and click on the print labels icon at the top of the list

Printing the Labels: 

• Once you've finalized your selections and reviewed the label text (if applicable), you can initiate the printing process by clicking “PRINT LABELS”